Document Information Administrator
We usually respond within a week
Affinity Water has an great opportunity to become a Document Information Administrator in our Document Control Team.
The Role:
As a Document Information Administrator you will be supporting the team in creating and administrating project, contract and asset file structures, along with providing day to day support for the wider team.
What you'll be doing:
- Structure and technically administer document management systems, including asset databases and productivity reports. Manage the migration of records into a document management system (e.g., SharePoint).
- Provide procurement administration support, including raising purchase orders. one-time vendors and communicating with suppliers and internal stakeholders.
- Ensure relevant management information is accessible for status updates to stakeholders (e.g., Customer Impact Tool and Maximo).
- Support technical meetings by preparing agendas, papers, presentations, and minutes.
- Prepare team and project progress, cost and achievement reports for internal publication.
- Assist with project documentation administration including reviews of Health and Safety Files.
What you'll need:
- Proficiency in Microsoft Office applications. ( Excel, Word & Sharepoint )
- 3 years plus experience in an administrative support role.
- Experience of working in a team.
- Experience of prioritising and managing their own workload, with a "can do" attitude.
- Previous experience in document control management and purchase ordering.
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Good written and verbal communication skills. Strong attention to detail.
Advert Close Date: 13/8/25
Benefits:
- Salary: £25,000 - £30,000 ( Dependant on skills and experience )
- Hours of work: 08:30am - 17:00pm (Mon - Thurs) 08:30am - 16:30pm (Friday)
- Hybrid Working: 3 days in the office.
- Learning and development opportunities, including mentoring and a range of formal courses and open learning resources.
- Entry into the company annual bonus scheme.
- Annual leave from 23-27 rising with length of service, and the option to purchase up to 5 extra days.
- A ‘Celebration Day’ in addition to public holidays that people can use to celebrate a religious festival or other occasion that is important to them.
- A generous 'double match pension scheme' that doubles the contributions you make (company contribution capped at 12%)
- We offer a range of family benefits including enhanced Maternity, Adoption, Paternity, Shared Parental Leave, Fertility Support Leave and up to 5 full or 10 half days of paid Carers Leave.
- Menopause policy and Reasonable Adjustment policy to help everyone perform at their best.
- Access to our Wellbeing Centre with support for looking after your physical and mental health.
- Discounts at a Range of Retail Outlets and on Dental and Medical Insurance through our Tap4Perks scheme.
- Up to 4 Affinity days a year to volunteer in the community.
- Life Assurance.
- Disability confident: if you need to apply in a different format, please contact us
Disability Confident Employer
Disability Confident is a voluntary government scheme which Affinity Water has signed up to. It means we are committed to employing, fairly assessing, and supporting our disabled employees through reasonable adjustments and an inclusive culture.
Offer an interview scheme
As a Disability Confident employer, we commit to offering interviews to disabled candidates who evidence that they meet the essential criteria for the role and who opt in on the application form. To see all the essential criteria please contact the Talent Acquisition lead to request the full job description.
Please note that in some situations where we have a very high volume of applications, it may not be practical to offer interviews to everyone, in which case we commit to take through a fair and proportionate number, offering interviews to those disabled candidates who best meet the criteria.
What is a disability?
A disability is a long-term physical or mental health condition that has a substantial impact on someone’s day-to-day activities.
What if I need adjustments during the recruitment process?
Please contact the Talent Acquisition lead mentioned on the job advert if you need any adjustments during the process.
Affinity Water recognises the benefits of greater diversity in our workforce to better reflect the communities we serve. We are committed to building a more inclusive culture where every member of our workforce can thrive.
You can find out what it’s like to work at Affinity Water through our career site https://www.affinitywatercareers.co.uk/ where our colleagues share their career development stories and you can get a feel for our company culture.
- Department
- Asset Strategy & Capital Delivery
- Locations
- Hatfield
- Remote status
- Hybrid
- Yearly salary
- £25,000 - £30,000
- Employment type
- Full-time
